NEWSROOM

If you’re working on cases with a November 1, 2026, or later effective date, you’ll want to know about a new administrative credit for business submitted early through the Aetna Sales Gateway (ASG). It’s available to businesses with 2-200 enrolled. 

As a reminder, effective September 14, 2026, all eligible Aetna sold cases must be submitted through ASG.

And, of course, you can count on W&B to be here to help you. Our RFP Team is ready to support you through the ASG process and make your submissions as seamless as possible.

Earn a Credit on Medical and Dental

This Aetna promo is a great opportunity to maximize administrative credits, while helping ensure cases are submitted early and efficiently.
The opportunity includes:

• Up to $600 per subscriber when both Medical and Dental are submitted early and qualify.
• Up to $450 per subscriber for Medical submissions ($150 baseline credit + $300 early submission credit).
• Up to $150 per subscriber for Dental submissions ($50 baseline credit + $100 early submission credit).

For details on submission dates, download the Aetna flyer. 

Help Every Step of the Way

Please reach out to your W&B sales team with any questions, or if you’d like support navigating ASG and taking advantage of this opportunity. We’re here for you every step of the way – from quote to implementation!

Common Questions About the Aetna Sales Gateway (ASG)

When can I start quoting 1/1/2027 in ASG?
For 1/1/2027 and later effective dates, all states will be available to quote 120 days prior to the requested effective date.  California groups are always able to be quoted 120 days prior to the effective date, states outside of CA are standardly 90 days prior to the effective date outside of 1/1 effective dates.  

What commission options can be used?
Aetna has moved to Per Employee Per Month (PEPM) for ALL quoted products in ASG, including fully insured 101-200 enrolled in California. Please convert your percentage of premium commissions needs into a PEPM for all Gateway quotes. 

Can I quote ACA plans in ASG?
ACA plans are not quoted in the new Sales Gateway; continue to quote those as you do today.  

Why didn't my CA 101+ quote include both AFA and fully insured options?
Current functionality for quoting California groups of 101+ will release the proposal with the same funding as their current carrier. Coordinate with your sales rep before submission if alternate funding is desired.  

Why is ASG asking for FTE count?
California eligibility review uses Full-Time Equivalent (FTE) counting methodology to determine if the group is eligible for 2-100 plans (ACA or AFA) or 101-200 enrolled plans (101+ fully insured or AFA). Log in to Aetna’s Producer Word for AFA UW guidelines and assistance on counting method. 

Which carrier option should I select for a current 101+ fully insured group when entering it into ASG?
Use the current 51-100 fully insured selection until future updates are implemented. The quote proposal template wording will also reflect 51-100 fully insured for 101+ groups. This template will eventually be updated as Aetna works through updates.  

What are the participation requirements?
Minimum participation is straight 20% of total eligible employees. No additional calculation or removal of waivers, just 20% of total eligible.